Steward · Record to Report
Every other chain finishes its work and hands the result here, where it becomes a figure somebody puts a signature against. Between the two sits a sequence, and each step in it is a place where the truth about the period can arrive late or arrive with nothing behind it. Those points are where the digital coworkers stand, inside the systems you already run.
Every control in this close is real and written down, and each one is performed by whoever still has hours left when the trial balance lands. The calendar does not wait for the person who would have known what to look for.
2×
Top-quartile finance organisations complete the close in roughly half the cycle the bottom quartile needs
APQC General Accounting benchmarking · top quartile against bottom quartile
31%
of organisations are actively using AI in record-to-report processes, with a further 39% in early stages
APQC · share actively using AI in record to report
EUR 750M
Consolidated revenue above which the GloBE rules require a 15% minimum effective tax rate in every jurisdiction
OECD Pillar Two · first GloBE Information Return 30 June 2026
Group 2
Australian entities meeting two of revenue ≥ AUD 200M, assets ≥ AUD 500M or 250 employees lodge AASB S2 climate statements
Corporations Act · from 1 July 2026
Where the pressure shows up
The close plan is broadly right and cannot enforce itself, so the sequence holds only while somebody keeps asking where it is.
Who feels itGroup financial controller · close cycle time
High-risk accounts get real attention and the rest get a tick, because there are only so many hours before the deadline.
Who feels itFinancial reporting manager · reconciliation coverage
Two entities disagree about one transaction and neither has erred, so the difference clears when somebody gives way.
Who feels itConsolidation manager · open intercompany difference value
The group position is assembled by hand from bank portals, so a liquidity decision is taken against a picture that has moved.
Who feels itGroup treasurer · cash position latency
Hundreds of obligations across entities and jurisdictions live in a spreadsheet and in the head of the person who maintains it.
Who feels itHead of tax · filing timeliness
Most of the reporting window goes on assembling the numbers, so the commentary describes the variance instead of explaining it.
Who feels itHead of FP&A · commentary cycle time
This chain turns what every other chain did into accounts the enterprise can stand behind. Payables from Source to Pay, receivables from Lead to Cash, inventory from Plan to Fulfil, capitalisation from Acquire to Retire and payroll from Hire to Retire all land here, and none of them arrives on the same schedule.
The canonical sequence
The close · entity to group
Close and feed
·Held by your team
Prove balances
RROMINA
Align and eliminate
IISABELA
Gate and control
CCOLIN
Aggregate
·Held by your team
Explain results
VVERNA
Running alongside · treasury and tax
Two tracks run beside the close and meet it: treasury feeds consolidation, tax feeds the statutory outputs. TTALIA holds the cash and TTOMAS the obligations.
Know the cash
TTALIA
Track obligations
TTOMAS
Assemble the pack
TTOMAS
Who owns this chain today
Read down any position on a chart and it tells you who is accountable for it, what its holder may do without asking, and who picks up the call that is not theirs to make. A digital coworker is written up the same way, and the answers do not change because the holder is not a person.
Employee ID
PXN‑R2R‑001
COLIN
Close Orchestration, Ledger Integrity Navigator
COLIN Close Orchestration
COLIN
I propose to open gate 04 for the two entities with confirmations outstanding, keep it shut for the entity with the break, and send the break to the financial reporting manager with its ageing attached. Shall I proceed?
Financial Controller Group finance
Proceed. Take the break to the reporting manager now and keep the gate shut on that entity until it clears.
Seen by COLIN
COLIN Close Orchestration
Gate 04 opened for two entities and held for the third. The break is with the financial reporting manager, with its ageing attached.
Gate decision taken by the Financial Controller.
The interesting line on each card is the boundary. Nobody here posts the journal they prepared, opens the gate they verified, or authors what they drafted for a board, and that separation is the thing an external auditor spends its year testing.
Close Orchestration
Close Orchestration, Ledger Integrity Navigator
Record to Report · PXN-R2R-001
Work chart
TodayGates are advisory, so a task marked complete moves the close whether or not it is.
With COLIN in the roleA predictable close, with expert attention pointed at the true critical path.
Reconciliation and Journals
Reconciliation, Offset, Matching, Integrity and Notification Advisor
Record to Report · PXN-R2R-002
Work chart
TodayThe long tail is reconciled by tick, because the hours run out before it does.
With ROMINA in the roleBetter balance assurance with less repetitive reconciliation effort.
Intercompany
Intercompany Settlement, Alignment, Balance, Elimination and Ledger Advisor
Record to Report · PXN-R2R-003
Work chart
TodayBoth entities are locally correct, so the difference clears by concession.
With ISABELA in the roleLess mismatch reaching consolidation, and recurring causes made visible.
Treasury and Cash
Treasury Assurance, Liquidity and Insight Advisor
Record to Report · PXN-R2R-004
Work chart
TodayThe position is assembled by hand each morning and is accurate as at yesterday.
With TALIA in the roleBetter liquidity visibility, and risk in cash movement seen before it becomes loss.
Tax and Statutory
Tax Obligation Monitoring and Assurance Sentinel
Record to Report · PXN-R2R-005
Work chart
TodayThe obligation set lives in a spreadsheet and in one person’s memory.
With TOMAS in the roleLess evidence preparation, and every data gap surfaced while there is still runway.
Management Reporting and Variance
Variance Explanation, Reporting and Narrative Advisor
Record to Report · PXN-R2R-006
Work chart
TodayThe pack is assembled against a deadline that lands on top of the close.
With VERNA in the roleFinance time moves from compilation to decision support.
Six digital coworkers hold posts across this chain, from the sub-ledger that feeds it to the pack that explains the result, and each is measured on one number. How much it moves for you is sized from your own data in the first session.
Gates that hold on the condition
A gate opens because the condition behind it was verified, not because a task was marked complete, and the controller still takes the decision.
KPICDecreaseClose gate breaches
Coverage instead of triage
Every account in scope is reconciled with its population tested first, rather than the accounts there were hours left for.
KPIRIncreaseReconciliation coverage
Mismatch resolved, not adjusted away
Intercompany differences are diagnosed by cause and the recurring ones attributed, so a topside adjustment stops being the resolution mechanism.
KPIIDecreasePost-close intercompany adjustments
Cash that is current when asked
The group position is composed from bank and ledger feeds as they arrive, with every unmatched item classified, and every movement of funds stays a human decision.
KPITDecreaseCash position latency
Jurisdictional data ready early
The data a minimum-tax calculation needs is assembled and its gaps named while there is still runway to fill them.
KPITIncreaseData readiness lead time
Commentary that explains
Variance arrives as an evidenced draft with the unexplained marked as unexplained, so the analyst starts from something rather than a blank page.
KPIVDecreaseCommentary cycle time
A digital coworker works inside the systems, data, policies and authorisations you already have. It is given the access a person in the same position would be given, and no more. Your auditors test it in the environment they already know.
What the role works inside
Enterprise applications
ERP, sub-ledgers, consolidation, treasury, tax and reporting systems.
Master data
Chart of accounts, entity, intercompany partner, bank and tax records.
Policies and controls
Business rules, thresholds, approval policies and compliance requirements.
Authorisations
Defined permissions for every action performed by the role.
Governance
Security, privacy, service levels, change governance and escalation.
The control model
Defined actions, inside the authority you set.
Prepares the case and hands the decision up.
Anything outside the authority the role holds.
Both sides put a signature on the same page before anything is built, and the ProxyN lead who signs is accountable for it in the way your sponsor is. Nothing in it gets agreed after the result is known.
What gets signed
Five lines both sides sign before anything is built. Every one is a fact about your operation, not a forecast about ours.
What happens after signing
The order the work runs in, one role at a time. The seventh step is the first step of the next loop.
What we need from you
Twelve months of history from the system of record, read only
The written policy and the approval thresholds the role will work inside
The accountable person for the number, in the room for the first session
Get started
Bring one workflow and the person accountable for it. In the first session we map the process, establish the baseline logic and tell you whether there is a number worth signing. If there is not, we will say so.
